Accounts Payable
The Accounts Payable Team reviews and processes supplier invoices that reference a valid UC San Diego Health purchase order (PO).
Certain non-purchase order invoices, such as direct payments for telephone, utility and UPS bills, are also processed by the AP Team.
Team members strive to provide quality customer service by acting as the liaison between UC San Diego Health departments, suppliers and/or third-party partners, such as Transcepta, by promptly addressing all inquiries.
Electronic Invoicing
UC San Diego Health invoicing methods support sustainability best practices and our institutional goals. Suppliers are required to use our e-invoicing partner, Transcepta.
What is Transcepta?
Transcepta is an electronic procure-to-pay invoicing network that electronically transmits UC San Diego Health supplier invoices* directly to the Accounts Payable team. Registration is free and does not require any changes to your invoice format or technical enhancements to your accounts receivable system.
Transcepta Invoice Submission Methods
*Transcepta cannot accommodate scanned images of invoices.
Benefits of Registering with Transcepta
Within hours of submitting an invoice to Transcepta, the UC San Diego Health Accounts Payable team will receive the invoice in their processing queue. This method offers several benefits:
- Accuracy and safe data transmission. Elimination of common invoice issues such as lost invoices, duplicate payments, short payments, and data entry inaccuracy will be minimized.
- Visibility of invoice submissions. The Transcepta portal allows you to view submitted invoices. If there are any errors on submitted invoices, you will receive an explanation of the error and instructions on how to correct and resubmit. Common examples of errors include incorrect or missing purchase order numbers, invoice line-item mismatch to the PO, invoice total amount mismatch to the PO, or missing invoice numbers.